Keep your invoices accurate and visually polished by updating product images anytime. Whether you're showcasing new product photography or adjusting outdated visuals, Fynlo makes it easy to replace item images directly in your invoice design.
This quick guide walks you through the steps to seamlessly update images on your invoices for a more consistent and professional brand presentation.
🧭 Before You Start
Make sure your new image meets the following file requirements:
File Size: Up to 3MB
File Types: JPG, JPEG, PNG
Steps to Replace an Image in Invoice Designer
Follow these steps before sending out your invoice:
Step 1: Navigate to Income -> Invoices from the left panel.
Step 2: In the Invoices table, locate the invoice you’d like to customize and select the corresponding record.
Step 3: On the right side of the table, click the three-dot menu (⋯) option and choose Design from the dropdown menu.
Step 4: In the Item Name column, locate the product with the image you wish to update.
Step 5: Hover over the image and click the Replace button.
Step 6:
A file upload window will appear. Either:
Drag and drop the new image, or
Click to browse files from your device
📌 Ensure it meets the file requirements above.
Step 7:
Once uploaded, choose:
Save Changes – to overwrite the current template, or
Save as New Template – to create a new version of the invoice with updated images
✅ Success! Your invoice will now display the updated product image in the preview and final PDF/email sent to the client.
💡 Why Update Images?
Maintain Visual Accuracy – Always show the latest product photos
Stay On Brand – Ensure consistency across all client-facing documents
Improve Clarity – Make it easier for clients to recognize and validate the items
If you need further assistance or encounter issues during the process, feel free to contact our support team at support@fynloapps.com.