Deactivate a vendor to remove them from your active vendor list while keeping their records in the system. This helps you keep your vendor list organized without deleting important historical data.
Follow the steps below to deactivate a vendor.
How to Deactivate a Vendor
Step 1: Open the Vendors Page
From the left-hand navigation panel, click Vendors to view your vendor list.
Step 2: Locate the Vendor
Use the search bar or scroll through the list to find the vendor you want to deactivate.
Step 3: Select the Vendor
Tick the checkbox next to the vendor’s name in the list.
Step 4: Deactivate the Vendor
You can deactivate the vendor using either of the following methods:
Option 1: Batch Deactivate
Click Batch Deactivate at the top of the table.
This will prepare the selected vendor for deactivation.
Option 2: Toggle Status
Toggle the vendor’s status to Inactive directly from the vendor table.
Step 5: Confirm the Action
If you are deactivating one or more vendors, a confirmation prompt will appear.
Review the details carefully before proceeding.
Step 6: Finalize the Deactivation
Click Proceed to deactivate the vendor.
✅ Success! The vendor has been successfully deactivated. Their details remain in the system, but they will no longer appear in your active vendor list. You can reactivate them at any time, and all historical data will remain intact.
Why Deactivate a Vendor?
Streamline Active Lists
Keep your vendor list focused on suppliers you currently work with.
Preserve Data
Maintain access to past transactions for reporting and auditing.
Flexible Management
Reactivate vendors anytime without losing their information.
Next Steps
After deactivating a vendor, you can:
Reactivate vendors when needed
Continue managing active vendor transactions
Maintain a clean and organized vendor list
Explore more guides in our Help Center to learn how to manage vendors, bills, and payments efficiently.
If you need assistance, feel free to contact us at support@fynloapps.com — we’re happy to help.