Organize vendor details to streamline bill tracking, payments, and supplier relationships.

Keeping vendor information organized helps you manage expenses accurately, avoid payment delays, and maintain clear financial records.

How to Create a Vendor

Step 1: Open the Vendor Page

From the Dashboard, click the Contacts tab in the left-hand navigation panel, then select Vendors.

Step 2: Create a New Vendor

Click the New Vendor button to start creating a new vendor profile.

General Information

Step 3: Enter Vendor Details

In the General Info tab, enter the vendor’s basic information:

First Name
Last Name (if applicable)
Email
Company (if applicable)
Phone Number (if applicable)
VAT (if applicable)
TIN (if applicable)
NDIS No. (if applicable)
Date of Birth (if applicable)

Step 4: Add Address Information

In the Address section, enter the vendor’s billing address.

If the shipping address is different, uncheck Use Billing Address for Shipping and enter the alternate address.

Accounting Information

Step 5: Open the Accounting Tab

Click the Accounting tab to enter the vendor’s accounting settings.

Step 6: Enter Tax Information

Provide the vendor’s Tax Number in the designated field.

Step 7: Select a Default Payment Term

Choose the default payment term for this vendor.

For example:

Net 15
Net 30
Due on Receipt

If you need to create a new payment term, click + New Payment Term.

Step 8: Set Financial Accounts

Payable Account
Choose the account used to track amounts you owe this vendor, typically Accounts Payable.

Receivable Account
Select the account used if the vendor also becomes a customer who owes you money, typically Accounts Receivable.

⚠️ Important: Selecting the wrong account can affect financial reports such as your Profit and Loss statement and Balance Sheet. Always double-check these selections.

Step 9: Set Financial Limits (Optional)

You can define a maximum credit limit for this vendor.
This helps control spending and manage financial risk when working with suppliers.

Step 10: Save the Vendor Profile

Click Save to finalize the vendor profile.

Once saved, the vendor’s information will be successfully added to the system.

✅ Success! Your vendor profile is now ready. You can start recording bills, expenses, and payments associated with this vendor.

Next Steps

Now that your vendor is set up, you can:

Record bills from vendors
Track vendor payments
Manage expenses and purchase records

Explore more guides in our Help Center to learn how to manage bills and payment terms.

If you need assistance, feel free to contact us at support@fynloapps.com — we’re happy to help.