Track your business spending accurately with Fynlo's smart expense management.
Recording expenses as they happen helps ensure your books stay clean and compliant. In Fynlo, logging an expense is straightforward—whether you’re uploading a vendor receipt, noting down an office supply purchase, or tracking recurring payments. This feature allows you to store all relevant information—including tax, payment method, and supporting documents—in one secure place.
Here’s how to create a new expense entry in just a few simple steps:
Step 1: Navigate to Expenses the left-hand menu. Then click + New Expensesat the top of the screen. If your expense list is empty, you can also click the + icon in the center of the page.
Step 2: Enter Basic Expense Details
(Pay From Cash)
(Pay From Bank)
In the expense form, provide the following details:
Pay From – Choose the account that paid for this expense.
Payment Date – Specify when the payment was made or will be made.
Currency – Select the appropriate currency for this expense.
Payment Method – Indicate how the payment was made (e.g., bank transfer, credit card).
Reference Date – Input the date associated with the vendor’s invoice or receipt.
Reference Number – Add a unique identifier like an invoice or tracking number.
Step 3: Add Expense Line Items
Break down what the expense was for by adding one or more items:
Expense Title – Briefly describe the product or service.
Category – Select the appropriate expense category (e.g., utilities, office supplies).
Price – Enter the amount for the item.
Tax – Specify the applicable tax if relevant.
Optional:
If there are multiple items in the purchase, click +Add Another Itemto add additional entries
📌 Account details in accounting refer to the basic information about individual accounts used to track financial transactions.
Step 4: Attach Supporting Documents and Notes
Keep all documentation in one place by uploading relevant files:
Attachments – Drag and drop receipts, invoices, or bank statements (up to 10 files, 10MB each).
Notes – Optionally, leave internal notes for context or clarification.
📎 Add Your Attachments!
Need help with uploading? Check out our How to Upload Attachments Guide ➔ for step-by-step instructions!
Step 4: Review the Summary
Before saving, double-check the calculation:
Subtotal – Total before tax.
Tax – Any added tax amounts.
Total – The full expense amount.
Step 6: Click the Savebutton to save the expense.
A Save Expense modal will appear, allowing you to preview the created expense.
Step 7: Click Proceed to complete the process.
You will be redirected to the Expense table, where the new entry will be displayed.
You can just follow this link to access the detailed procedure for importing expense entries.
If you encounter issues during client activation or need further clarification, feel free to contact our support team at support@fynloapps.com. We’re here to help!