Best Practices for Naming Receipt Files in Google Drive

Naming your receipt files clearly helps Fynlo AI scan them faster and reduces scanning errors. Follow these simple guidelines to keep your receipt folder clean and easy for the AI to read.

✅ Why Naming Matters

Good file names help:

• AI recognizes receipts more accurately

• Prevent duplicate entries

• Make it easier for you to find receipts later

✔ Recommended Naming Format

Use this simple format:

DATE_MERCHANT_AMOUNT

Examples:

• 2025-01-12_Starbucks_185.png

• 2025-02-08_Grab_250.pdf

• 2025-03-21_Sephora_1299.jpg

This naming pattern helps the AI quickly understand:

• When the receipt was issued

• Where you spent

• How much did you pay

📅 Start With the Date (YYYY-MM-DD)

Why?

• Dates sort automatically

• Helps identify month-by-month spending

Examples:

• 2025-01-03

• 2025-12-29

❌ Avoid:

• Jan 3

• 03-01-25

🛍️ Add the Merchant Name

Use simple, readable names.

Examples:

• MercuryDrug

• McDonalds

• Target

❌ Avoid:

• mds234

• Screenshot123

💵 3. Add the Amount (Optional but Helpful)

Examples:

• _85

• _1299

• _450.75

This helps you quickly identify the file and avoid duplicates.

Full Examples

❌ What to Avoid

• IMG_20394.png

• Screenshot_20250110.png

• Receipt.png

• scan1.jpg

• Untitled.pdf

These names make it harder for AI and for you to identify receipts.

📝 Extra Tips

• Keep names short and simple

• Avoid special characters (%, &, ?, /)

• Always upload clear photos

• If uploading from phone, rename before uploading (optional but helpful)

✔ Summary

The best receipt naming format:

YYYY-MM-DD_MERCHANT_AMOUNT

It’s clean, AI-friendly, and easy to search later.