Scenario: Imagine you are a freelance graphic designer named "Sarah's Designs." You have recently completed a branding package for a client, "Sunny Cafe."
1. Project Completion: After several discussions and revisions, you successfully deliver the branding package, which includes:
> Logo design
> Business card design
> Social media graphics
2. Preparing the Invoice: Now that the work is finished, you prepare an Invoice for Sunny Cafe. The invoice includes:
- Invoice Number: 1001
- Date of Issue: July 11, 2024
- Due Date: July 25, 2024
- Bill To: Sunny Cafe
- Description of Services:
> Logo Design – $500
> Business Card Design – $150
> Social Media Graphics (set of 5) – $250 - Subtotal: $900
- Tax (if applicable): $0 (assuming tax-exempt)
- Total Amount Due: $900
- Payment Instructions: Payment can be made via bank transfer or PayPal.
3. Sending the Invoice: You send the Invoice to the owner of Sunny Cafe via email, attaching the document and including a friendly note thanking them for the opportunity to work on their project.
4. Client Review and Payment: Sunny Cafe reviews the Invoice. They find it clear and straightforward, and after confirming that all details are correct, they process the payment before the due date.
5. Tracking Payment: After receiving the payment, you mark the Invoice as paid in your accounting system to keep your financial records up to date.