Creating an estimate provides your client with a clear cost breakdown for items or services before finalizing a sale. It’s easy, straightforward, and can help avoid any surprises later on.
Steps to Create Your First Estimates
Step 1: Navigate to Income
->Estimates
to access the estimate module.
🟩 Tip: Need to manage multiple estimates at once? Learn how to bulk import estimates for faster setup!
Step 2: Click on the + New Estimate
button to begin creating estimate for your client
Step 3: Enter Estimate Information
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Date: Double-check the date, as this affects the payment terms and budgeting reports.
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Client Details: Select the client and fill out any additional relevant fields.
🟩 Tip: Adding accurate dates and client details ensures your budgeting and scheduling reports stay accurate.
Step 4: Add Item Details
Enter each item or service provided, along with quantities, rates, and applicable taxes.
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Item No.: A unique identifier for each product or service.
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Description: Briefly describe the item or service for clarity on what’s being provided.
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Quantity: Enter the amount or number of units required for each item.
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Sales Account: Specify the sales account linked to this item, so it aligns with your financial records.
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Unit Price: The price per unit for the item or service.
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Discount: Any discount applicable to this item; add it as a percentage or fixed amount.
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Tax: Indicate applicable tax rates based on local regulations.
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Project (Track Category): If applicable, assign a project or category to track the expense or revenue within specific budgets or objectives.
🔶Note: You can add a track category to the estimate to monitor this transaction within specific budget categories. This helps with budgeting, allowing you to easily track expenses or income related to different projects, departments, or goals.
Step 5: Add Attachments and Review Summary
Attach any relevant documents to provide additional details.
Review the summary of your estimate to confirm all items, quantities, and totals are accurate.
🔶Note: Single uploads should not exceed 10MB and can only upload a maximum of 10 attachments.
Only the following file types are allowed: DOC, DOCX, XLS, XLSX, JPG, JPEG, PNG, GIF, PDF, MP4, FLV, RMVB, AVI.
Step 6: Save Estimate
Save as Draft: If you’re not ready to send, save it as a draft.
Save: If everything looks good, click Save to finalize.
🟩 Tip: Saving as a draft is helpful if you need internal review before sharing it with your client.
Now that your estimate is created. Learn how to generate and send your estimate via email or print in our next guide. And convert it to an estimate