Client profiles are vital for maintaining organized business relationships with customers, collaborators, and other entities involved in invoicing or payment processing. These profiles store crucial information such as names, addresses, phone numbers, and transaction histories, helping freelancers and businesses streamline their operations.
By organizing client profiles effectively, you can enhance invoicing, manage deadlines, track progress, and build stronger client relationships. Follow these steps to create and manage profiles efficiently.
Client Profile Creation
Step 1: At the navigation panel, click on Clients
Step 2: Click the + New Client
button to start creating a new client profile.
Step 3: On the General Info tab, input the client’s information
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First Name
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Last Name (if applicable)
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Email
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Company (if applicable)
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Phone Number (if applicable)
Step 4: Add Address Information
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In the Address section, input the client's billing address.
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If the billing address differs from the shipping address, untick the Use Billing Address for Shipping box to add a separate shipping address.
Step 5: Click the Accounting tab to enter the accounting details for the client.
Step 6: Provide the client’s Tax Number in the designated field.
Step 7: Select the appropriate payment term for this client.
If you need to add a new payment term, click + New Payment Term. Learn how to add a new payment term here.
Step 8: Set Financial Details
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Payable Account: Choose the account used for tracking payments owed to suppliers for this client (e.g., Accounts Payable).
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Receivable Account: Select the account for tracking money owed to you by this client (e.g., Accounts Receivable).
🟥 Warning: Selecting the wrong account can affect your reports, such as Profit and Loss statements. Double-check your choices to ensure accuracy in your accounting.
Step 9: Set Financial Limits (Optional)
Enter the maximum amount of credit you are willing to extend to this client. This helps you manage your financial risk by defining a credit threshold.
Step 10: Click the Save button to finalize the customer or vendor profile.
Once you have completed these steps, the client's information will be successfully added to the system.
Success!
Your client’s information is now successfully added to the system. You can immediately start creating estimates, generating invoices, and tracking payments seamlessly.
Now that you've successfully created and managed your client profiles, you can start creating estimates, generating invoices, and tracking payments more efficiently.
If you'd like to dive deeper into managing your invoices or learn how to set up payment terms, check out our help center for detailed guides.
💡 Next Steps:
Explore setting up payment terms or managing invoices by visiting our Help Center for detailed guides.
Related Topics
📝 Creating Your First Invoice: A Step-by-Step Guide
💻 Import Client Information into the System
📤 Exporting Client Data
🔒 Why Deactivate or Activate Clients?
📈 Understanding Profit and Loss Reports
Feel free to reach out to support@fynloapps.com if you have any questions – we’re here to help!